The trainer
Checks everyone in, fast
Boot Camp, six o'clock
- Dana✓
- Kai✓
- Remy✓
- Tessplanned absence•
Make-up credit added
Tess told you in advance. The credit is already on her account.
Built for fitness
Run your fitness program. Not a pile of group chats.
Clients cancel by text at five a.m. Put small-group sessions, bootcamps and programs on one schedule. Trainers check people in, clients see the plan, and every progress note can wait for your OK.
Included in every paid plan. Coaches are always free.
Illustration with invented names.
One Boot Camp morning. Three people. Zero chasing.
Follow the six o'clock Boot Camp, from check-in to payment. Names are invented.
The client
Knows before they set the alarm
Tomorrow's Boot Camp moves indoors.
Got it. I am out Thursday.
Noted. Make-up credit added to your account.
The owner
Approves, and gets paid
Progress note: Dana, strength levelNeeds your OKApprovedSpring program fees
DuePaid ✓
through your own store checkout
Illustration with invented names.
Six jobs your week needs done
In the order a season runs: schedule, attendance, coaches, levels, messages, money.
Sessions and programs
Small-group sessions, bootcamps and multi-week programs on one schedule. Clients RSVP, so you know the headcount.
Attendance and make-ups
Check people in within seconds. A cancellation reported ahead can earn a make-up credit.
Trainer app
Each trainer sees only their own groups. A substitute covers one session and never sees your money.
Progress you can show
Set levels for a program. Trainers add notes and photos; with approval on, nothing reaches a client before your OK.
Clients' inbox
A move indoors reaches every client in one message, with quiet hours. For youth programs, one parent follows several children.
Payments
Program fees run through your own store checkout. The platform fee on sales applies, as on every plan.
Online store
Your fitness program comes with a full online store
Every plan includes a complete online store beside the academy tools. Families pay fees through it, and you can sell more than fees.
Boot-camp passes
Sell a block of sessions as one product.
Programs
Multi-week programs, paid for through your store.
Gear
Bands, apparel and equipment. No supplements.
Meal-plan PDFs and courses
Digital downloads and courses clients follow at their own pace.
Discounts and referral come with Pro and Scale.
Everyone sees only their part
Roles and permissions are part of Academy, not an add-on. This is what each seat can do today. Your trainers use the Coach role. You decide what each one sees.
Coach
Can
Their own groups: attendance, progress notes with photos and messages to parents. Parent contact details and other groups only if you allow it.
Cannot
Reach payments, orders, billing or settings.
| Who | Can | Cannot |
|---|---|---|
| Owner and admin | Everything in Academy: the parents' inbox and alerts, approving progress notes, assigning coaches and cover, switching Academy on or off. | — |
| Editor | Review and approve progress notes, edit skill levels, change Academy settings. | Read the parents' inbox, send alerts, assign coaches or arrange cover. |
| Viewer | Look at the attendance report and Academy settings. | Change settings, read progress notes or the parents' inbox. |
| Support | Customers, orders, conversations, invoices and payment links. | Open Academy screens, issue refunds, see revenue or change settings. |
| Coach | Their own groups: attendance, progress notes with photos and messages to parents. Parent contact details and other groups only if you allow it. | Reach payments, orders, billing or settings. |
| Parent | Their own children: schedule, progress, messages and planned absences. | See anyone else's child. |
Parent view
What a parent sees
Their own children and nothing else: the schedule with a yes or no on each session, planned absences, skill levels and notes. Notes can wait for your OK if you switch approval on.
Illustration with an invented name.
Getting started
How a first week looks
Sign up
Open your account. Your online store and the academy tools come together.
Add your teams
Build the teams and rosters, then put the season schedule on the calendar.
Invite coaches and parents
Coaches are free and see only their groups. Each family gets one account for all their children.
Take the first payment
Families pay fees through your store checkout, like any other product.
Start where your academy is
Included in every plan: A complete online store · Academy: schedule, attendance, parents · Coaches always free · Pie, your AI assistant
Just starting
Starter
- Your first boot-camp group, everything included: roster, schedule, check-in, clients' inbox
- 1 staff seat for you. Your trainers are free
- 2 custom domains for your program site
- Sell boot-camp passes, programs and gear from your store
- 1 course for a program or meal plan
- Up to 50 active clients
- 500 campaign emails a month to your clients
- Email support
A growing fitness program
Pro
- More boot-camp groups and a trainer team, with multi-week programs on one schedule
- 5 staff seats for your office. Your trainers stay free
- 5 custom domains
- Discounts and referral for passes and programs
- 5 courses for programs and meal plans
- Remove the PersonaCart badge from your site
- Up to 200 active clients
- Priority support in Pie Desk chat
A big, busy fitness program
Scale
- Run a big program: every group, every trainer, every multi-week block
- 15 staff seats and 10 custom domains
- Unlimited courses for a full program library
- Set exact access for each trainer: lead trainer, cover trainer, front desk
- No limit on clients
- 20,000 campaign emails a month to your clients
- 100 GB of storage for workout videos and photos
- Priority support in Pie Desk chat
Children means active children. Archived children do not count. Coaches are free on every plan and do not use staff seats. Academy covers one location per academy today. Several locations are on our list.
See plans and pricesQuestions academy owners ask
Is it for gyms or for small-group trainers?
For groups. Academy is built around a session with a roster and a register. A trainer with a few groups and a program with many use the same tools.
What happens when a client cancels at five a.m.?
Clients report an absence ahead of time in their own account, so the register is right before you arrive. An excused absence can earn a make-up credit.
What do parents see?
Only their own children: schedule, attendance, progress notes (held for your OK if you switch that on), messages and announcements. One login covers several children.
Can my trainers see my money?
No. The Coach role has no access to payments, orders, billing or settings. Your trainers are free: they never use a staff seat.
Does it come with an online store?
Yes. Every plan includes a complete online store beside the academy tools. Families pay fees through it, and you can sell products and gear, courses, memberships and subscriptions, and bookable sessions. Discounts and referral come with Pro and Scale.
Can I run more than one gym?
Not yet. Academy covers one location per academy today. Several locations are on our list.
Fill your sessions, not your spreadsheet.
Move one group over first. Your store, your program and your clients' inbox in one place. Trainers are always free.